Office Manager

Location: Burnaby, British Columbia, Canada

Department: Human Resources

Type: Full Time

Min. Experience: Manager/Supervisor

Beedie has an opening for an Office Manager to oversee our head office in Burnaby and satellite offices in Downtown Vancouver and in Calgary.  This is a challenging position that requires a customer focused and a highly organized person who can multitask, proactively solve problems and identify areas for improvement. Reporting to the Vice President, Human Resources, the Office Manager will be responsible for, but not limited to, the following:

Key Responsibilities: 

  • Maintain a high-quality, client friendly office environment
  • Oversee and conduct standard office management procedures: incoming and outgoing mail, office supplies, cleaning, reception, kitchens, coffee, office related programs such as fruit day, lunch, etc.
  • Oversee receptionist and provide relief and backup reception coverage when needed
  • Maintain office and kitchen supplies and order as required
  • Oversee organizing catered lunches, staff lunches and other office events
  • Coordination and cataloguing of files stored off-site (Iron Mountain)
  • Administration of onsite archive room
  • Daily servicing of coffee machines
  • Assist with travel arrangements including flights, hotels and car rental
  • Rental car insurance tracking
  • Update/maintain office seating plan
  • Maintain shared space appearance (meeting rooms, lunchrooms, kitchens, gym, change rooms, training room)
  • Arrange for additional parking stalls
  • Maintain parking plan and record of users
  • Liaise with cleaners, plant maintenance, gym maintenance contractors as to added tasks, concerns etc.
  • Coordinate office moves
  • Assist with various office duties (filing, document scanning/copying and binding and assembling binders and brochures)
  • Together with other team members coordinate new hire welcome process
  • Errands as required

Desired Skills and Experience: 

  • 5+ years’ experience in an office administration/management role
  • Strong interpersonal skills and the ability to contribute effectively within a team environment
  • Advance computer skills – MS Office, Adobe
  • Exceptional time management and organizational skills
  • Attention to detail
  • Excellent communication skills (oral and written)
  • Ability to identify, assess and solve problems/issues independently and proactively
  • Strong sense of integrity, professionalism and loyalty
  • Sense of humor
  • Proactive, positive, and outgoing
  • Flexible and comfortable with ambiguity
  • Confidentiality and discretion on sensitive information
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